First United methodist Church of Waukesha
Business Manager Position
First United Methodist Church of Waukesha is seeking to hire a Business Manager as an addition to our dedicated and gifted clergy/staff team. We are looking for a qualified candidate with an accounting background and/or experience in a related field who has experience with accounting software. This is a flexible part-time, 20-hour per week position. Salary is commensurate with experience. This position is responsible for all church and Memorial Foundation accounting and financial records.
1. Bills and Payroll - Maintain vendor bills, licensing agreements and contracts; prepare and process vouchers; pay bills semi-monthly; Prepare payrolls: direct deposit and checks; secure check signer and co-signer; request fund transfers; Prepare/process all monthly, quarterly, and annual tax reports/forms and payments
2. Contributions and Deposits - Supervise processing, preparing, and balancing of Sunday offering (Counting Team); File offering envelopes to spot errors and correct ACS entries; Enter EFT offering contributions in ACS software weekly, semi-monthly, and quarterly; Reconcile weekly deposits to bank receipt and statement; Print quarterly contribution statements and mail to givers; Enter deposits from Subsplash and PayPal; Record non-cash donations
3. Financial Statements - Prepare and distribute monthly statement to teams and staff; Review financial activity with Finance Team; attend Finance Team meetings; Prepare reports for Administrative Council, congregation, and Annual Conference
4. Budget and Stewardship:
a. Distribute budget planning forms and pledge material
b. Provide statistics and data to teams as needed for campaign and budget prep
c. Compile annual budget; update as necessary
d. Assist staff and team leaders with budget/expense questions throughout the year
e. Record and manage annual pledges
f. Prepare offering envelope sets
5. Miscellaneous Responsibilities - Attend staff and finance meetings; Maintain Parish Emergency bank account, process checks as needed; Destroy old records annually; Prepare/provide documents for audits/reviews; Contribute to Tower Chimes articles; Assist building partners with financial contracts; Order custodial supplies; Track staff’s sick and vacation days
Required Qualifications:
1. Education and/or experience in accounting or a related business field
2. Knowledge and understanding of accounting database procedures (ACS church accounting software) and other computer applications.
3. Detail oriented
4. Confidentiality
5. Excellent communication skills
6. Desire to work as a team member
7. Love for God and a servant heart
8. Ability to maintain confidentiality
Goals: Oversee day-to-day financial operations and manage budgets. Develop strategies for improving processes and implement principles of business ethics.
Hours: 20 hours per week
Position Relationships: Reports to the Minister of Administration. Serves as a member of the Financial Team and of the Administrative Council.
First United Methodist Church is a Reconciling Congregation. We strive to embody the statement “Open Hearts, Open Minds, Open Doors.” We embrace the diversity of our community and the world as a God-given classroom where we affirm that all people are beloved children of God and enveloped in God’s love and grace. In celebrating our diversity, we invite all persons to participate fully in the life and ministries of our church regardless of age, faith history, racial or ethnic background, marital or economic status, sexual orientation, gender identity, nationality, physical or mental ability, and any other difference real or perceived.
Contact Information for Interested Candidates:
Send a completed application form (download available at https://fumcwaukesha.org/) to the Staff-Parish Relations Committee at gmfreiberg@gmail.com or mail to:
First United Methodist Church
Attn: SPRC
121 Wisconsin Ave
1. Bills and Payroll - Maintain vendor bills, licensing agreements and contracts; prepare and process vouchers; pay bills semi-monthly; Prepare payrolls: direct deposit and checks; secure check signer and co-signer; request fund transfers; Prepare/process all monthly, quarterly, and annual tax reports/forms and payments
2. Contributions and Deposits - Supervise processing, preparing, and balancing of Sunday offering (Counting Team); File offering envelopes to spot errors and correct ACS entries; Enter EFT offering contributions in ACS software weekly, semi-monthly, and quarterly; Reconcile weekly deposits to bank receipt and statement; Print quarterly contribution statements and mail to givers; Enter deposits from Subsplash and PayPal; Record non-cash donations
3. Financial Statements - Prepare and distribute monthly statement to teams and staff; Review financial activity with Finance Team; attend Finance Team meetings; Prepare reports for Administrative Council, congregation, and Annual Conference
4. Budget and Stewardship:
a. Distribute budget planning forms and pledge material
b. Provide statistics and data to teams as needed for campaign and budget prep
c. Compile annual budget; update as necessary
d. Assist staff and team leaders with budget/expense questions throughout the year
e. Record and manage annual pledges
f. Prepare offering envelope sets
5. Miscellaneous Responsibilities - Attend staff and finance meetings; Maintain Parish Emergency bank account, process checks as needed; Destroy old records annually; Prepare/provide documents for audits/reviews; Contribute to Tower Chimes articles; Assist building partners with financial contracts; Order custodial supplies; Track staff’s sick and vacation days
Required Qualifications:
1. Education and/or experience in accounting or a related business field
2. Knowledge and understanding of accounting database procedures (ACS church accounting software) and other computer applications.
3. Detail oriented
4. Confidentiality
5. Excellent communication skills
6. Desire to work as a team member
7. Love for God and a servant heart
8. Ability to maintain confidentiality
Goals: Oversee day-to-day financial operations and manage budgets. Develop strategies for improving processes and implement principles of business ethics.
Hours: 20 hours per week
Position Relationships: Reports to the Minister of Administration. Serves as a member of the Financial Team and of the Administrative Council.
First United Methodist Church is a Reconciling Congregation. We strive to embody the statement “Open Hearts, Open Minds, Open Doors.” We embrace the diversity of our community and the world as a God-given classroom where we affirm that all people are beloved children of God and enveloped in God’s love and grace. In celebrating our diversity, we invite all persons to participate fully in the life and ministries of our church regardless of age, faith history, racial or ethnic background, marital or economic status, sexual orientation, gender identity, nationality, physical or mental ability, and any other difference real or perceived.
Contact Information for Interested Candidates:
Send a completed application form (download available at https://fumcwaukesha.org/) to the Staff-Parish Relations Committee at gmfreiberg@gmail.com or mail to:
First United Methodist Church
Attn: SPRC
121 Wisconsin Ave
Waukesha WI 53186