Office Manager Needed
Waukesha First United Methodist Church is seeking a candidate to fill the full-time position of Office Administrator. This position is responsible for overseeing office operations, assisting clergy and staff with clerical needs, and preparing/maintaining materials for worship and business of the church. coordinating ministry opportunities with an emphasis on Christian education for all ages.
Position Responsibilities:
Required Qualifications:
Goals: Create an effective, efficient, and positive office environment that supports clergy, staff, congregational members and visitors. Facilitate worship, meetings, church events and community outreach through excellent communication and clerical support.
Hours: Exempt/Full time, 37.5 hours per week
Position Relationships: Reports to the Minister of Administration. This person collaborates with clergy and staff to meet the congregational needs.
First United Methodist Church is a Reconciling Congregation. We strive to embody the statement “Open Hearts, Open Minds, Open Doors.” We embrace the diversity of our community and the world as a God-given classroom where we affirm that all people are beloved children of God and enveloped in God’s love and grace. In celebrating our diversity, we invite all persons to participate fully in the life and ministries of our church regardless of age, faith history, racial or ethnic background, marital or economic status, sexual orientation, gender identity, nationality, physical or mental ability, and any other difference real or perceived.
Contact Information for Interested Candidates:
Send a completed application form to the SPRC at
gerhards615@yahoo.com or mail to:
First United Methodist Church
Attn: SPRC
121 Wisconsin Ave
Waukesha WI 53186
Position Responsibilities:
- Maintain a welcoming and professional reception atmosphere while:
a. answering phones and greeting visitors
c. assisting clergy/staff and members
d. handling mail and sensitive information
e. monitoring petty cash
f. recruiting, training, and scheduling office volunteers
- Work with clergy and staff to maintain effective communication with church members, friends and affiliates through the monthly newsletter, electronic announcements, mailings, prayer chain and church signage. Coordinate efforts with staff to maintain the church website and app.
- Support the Minister of Hospitality with building usage including:
a. Monitoring building access and security system
b. Monitoring the schedule for clergy, staff, activities, groups and building partners
c. Creating electronic sign-up links for classes and activities
- Maintain church files and records, including:
a. Congregational contact information
b. Committee meeting minutes and reports
c. Policies and procedure materials
d. Church reports and communications
- Work with Business Manager to maintain church equipment and supplies, monitor equipment contracts, order materials, schedule service, etc.
- Support worship and church activities through:
a. Coordinate development and printing of bulletins for regular worship service and create
bulletins for special occasions
b. Prepare slides for in person/virtual worship through ProPresenter
c. Order supplies, flowers, books, decorations and other materials as needed
d. Create copies of CDs and DVDS of worship to be delivered to the homebound
Required Qualifications:
- Welcoming and helpful demeanor
- Ability to multitask and prioritize workload
- Ability to use software and equipment, including ACS, Church Windows, word processing, spreadsheets, email, Signup Genius etc.
- Ability to coordinate activities, recruit volunteers and delegate responsibilities.
- Ability to use standard office and digital media software
- Strong teamwork skills
Goals: Create an effective, efficient, and positive office environment that supports clergy, staff, congregational members and visitors. Facilitate worship, meetings, church events and community outreach through excellent communication and clerical support.
Hours: Exempt/Full time, 37.5 hours per week
Position Relationships: Reports to the Minister of Administration. This person collaborates with clergy and staff to meet the congregational needs.
First United Methodist Church is a Reconciling Congregation. We strive to embody the statement “Open Hearts, Open Minds, Open Doors.” We embrace the diversity of our community and the world as a God-given classroom where we affirm that all people are beloved children of God and enveloped in God’s love and grace. In celebrating our diversity, we invite all persons to participate fully in the life and ministries of our church regardless of age, faith history, racial or ethnic background, marital or economic status, sexual orientation, gender identity, nationality, physical or mental ability, and any other difference real or perceived.
Contact Information for Interested Candidates:
Send a completed application form to the SPRC at
gerhards615@yahoo.com or mail to:
First United Methodist Church
Attn: SPRC
121 Wisconsin Ave
Waukesha WI 53186